Encrypted Email For Medical Practice (Healthcare)

We’re pleased to announce Office 365 Message Encryption, a service that allows you send encrypted e-mail messages to people outside of your practice. No matter what the recipient, Yahoo, Gmail, Exchange Server, ..etc.., you can send sensitive medical information with an additional level of protection against unauthorized access.

Healthcare Provider Can Send HIPAA Compliance Email:

(encrypted messages to send healthcare information to patients)

Let’s take a closer look at how Office 365 Message Encryption works for your practice.

encrypted email for healthcare



Microwize can set up Office 365 Message Encryption rules in the Exchange admin center for you.

encrypted email for healthcare 2

Once Microwize sets up the rules, whenever anyone in the practice sends a message that matches the encryption conditions, the message is encrypted using Office 365 Message Encryption. The outgoing message is encrypted before it is delivered to the intended recipient.

Your patient receiving and responding to an encrypted message:

When an external recipient receives an encrypted message from your practice, they see an encrypted attachment and simple instructions on how to view the encrypted message.

They can open the attachment right from their inbox and the attachment opens in a new browser window. In order for them to view the message, they would need to follow the simple instructions for authenticating via a unique code or ID.

Once they authenticate, the content of the encrypted message appears.

The Message Encryption interface, based on the Outlook Web App, is modern and easy to navigate. You can easily find information and perform quick tasks such as reply, forward, insert, attach, and so on. As an added measure of protection, when the receiver replies to the sender of the encrypted message or forwards the message, those emails are also encrypted.

When you reply to an encrypted message you’ve received, your reply is also encrypted.

Applying Custom Branding

Office 365 Message Encryption allows you to customize the branding on your practice’s encrypted messages and portal where the message is viewed. The customization is not limited just to your company logo, but can also extend to the text in the header, disclaimer, and the portal text in the sent email.

Screenshot of custom branding with Message Encryptionencrypted email for healthcare 5

With Office 365 Message Encryption you can send sensitive information to people outside your organization with the confidence that that information is protected. We’re excited to bring its new capabilities to you, and we look forward to hearing your feedback.


Q. When will Office 365 Message Encryption be available?
A. Office 365 Message Encryption will be available now.  Please contact Microwize Technology at 800-955-0321.

Q: How much does Office 365 Message Encryption cost?
A: Office 365 Message Encryption subscriptions cost $2 per user per month
(An Office 365 Business Plan or higher is required).

Q. How does Office 365 Message Encryption relate to other encryption technologies?
A. A variety of encryption technologies work together in Office 365 to provide protection for emails at rest and in transit:

TLS encrypts the tunnel between mail server to help prevent snooping/eavesdropping.
SSL encrypts the connection between mail clients and Office 365 servers.
BitLocker encrypts the data on the hard drives in the datacenter so that if someone gets unauthorized access to the machine they can’t read it.
Information Rights Management. Windows Azure Rights Management in Office 365 prevents sensitive information from being printed, forwarded, or copiedby unauthorized people inside the organization.
S/MIME is an encryption scheme that uses client-side encryption keys, popular for some government B2B scenarios. Read more about the upcoming S/MIME enhancements in Office 365 here.
Office 365 Message Encryption is designed to help you send confidential messages to people outside your company simply and securely, without the administrative overhead required to use S/MIME or similar technologies. It’s an outside-the-company companion to Information Rights Management, which is why it’s included as part of the Windows Azure Rights Management offering.



Office 365(R) is a register trade mark Microsoft Corporation.