MEDISOFT Pricing: Plans, Costs & Free 14-Day Trial
You can purchase MEDISOFT software as a perpetual license or a monthly subscription; MEDISOFT pricing varies based on the kind of subscription you select and the number of users that will be using the billing software. This medical billing software that allows you to send claims and track the payment process, making sure you know exactly what claims are being paid and when.
MEDISOFT is now available in the cloud and has Basic, Advanced, or Network Professional versions. For help choosing the right MEDISOFT pricing for your specific medical practice or billing company, schedule a demo and talk to one of our technology consultants today!
CGM MEDISOFT Pricing Tiers
Compare MEDISOFT Features by Version
MEDISOFT software has several features and capabilities. Compare the features that come with each respective version of MEDISOFT in the features table below. Additionally, there are several add-on options incase your practice or billing company needs additional services such as: electronic claims, electronic statements, and credit card integration.
To ensure you get the right version for your practice and avoid overpaying for features you don’t use or need when you buy MEDISOFT software, we’ve created this feature comparison guide to help you decide which version of MEDISOFT is right for you. Need help from a consultant? Request a demo to learn more about MEDISOFT and see which tier is right for you.
Medisoft Features & Add-Ons Table
| Features | Basic | Adv | Net Pro | Cloud |
|---|---|---|---|---|
| Creating entry claim charges | ✓ | ✓ | ✓ | ✓ |
| Print primary, secondary, and tertiary claims on paper with the built-in CMS-1500 form | ✓ | ✓ | ✓ | ✓ |
| Built-in UB-04 on paper | ✓ | ✓ | ✓ | ✓ |
| Patient standard statements | ✓ | ✓ | ✓ | ✓ |
| Appointments | ✓ | ✓ | ✓ | ✓ |
| ICD-10 diagnosis list entry | ✓ | ✓ | ✓ | ✓ |
| CPT codes list entry | ✓ | ✓ | ✓ | ✓ |
| Built-in backup | ✓ | ✓ | ✓ | ✓ |
| Generate superbills | ✓ | ✓ | ✓ | ✓ |
| Generate up to 12 diagnoses per claim | ✓ | ✓ | ✓ | ✓ |
| HIPAA security ready | ✓ | ✓ | ✓ | ✓ |
| Daily payment status, insurance, and aging reports | ✓ | ✓ | ✓ | ✓ |
| Billing for multiple practices/providers | ✓ | ✓ | ✓ | ✓ |
| Multi price fees | ✓ | ✓ | ✓ | |
| Online training academy | ✓ | ✓ | ✓ | |
| Built-in word processor | ✓ | ✓ | ✓ | |
| Batch posting of EOBs/post multiple payments on one screen | ✓ | ✓ | ✓ | |
| Patient balance billing statements (remainder statements) | ✓ | ✓ | ✓ | |
| Customizing data entry columns | ✓ | ✓ | ✓ | |
| Global days period (surgical billing) | ✓ | ✓ | ✓ | |
| Color coded transactions and quick ledger | ✓ | ✓ | ✓ | |
| Collection letters | ✓ | ✓ | ✓ | |
| Set default data fields | ✓ | ✓ | ✓ | |
| Patient flagging | ✓ | ✓ | ✓ | |
| Sortable grid and columns | ✓ | ✓ | ✓ | |
| Multiple login security with different permission levels | ✓ | ✓ | ✓ | |
| Financial and patient encounters KPI dashboards | ✓ | ✓ | ✓ | |
| AR tracker | ✓ | ✓ | ✓ | |
| Patient quick-entry templates | ✓ | ✓ | ||
| Patient intake form | ✓ | ✓ | ||
| Electronic superbills on iPad or iPhone | ✓ | ✓ | ||
| Medisoft EMR interface ready | ✓ | ✓ | ||
| Mobile app for scheduling on iOS devices | ✓ | ✓ | ||
| Patient consent forms on iPad | ✓ | ✓ | ||
| Available for single-user | ✓ | ✓ | ✓ | |
| Access data on the network from multiple computers | ✓ | ✓ | ||
| Upgrades included | ✓ | |||
| One-on-one training (5 hours) | ✓ | |||
| Remote backup included | ✓ | |||
| Support included | ✓ | |||
| Available anywhere | ✓ | |||
| Available remotely with Internet connection | ✓ | |||
| Electronic claims submission capability | $ | $ | $ | $ |
| Electronic statements | $ | $ | $ | $ |
| Integration of credit card processing | $ | $ | $ | $ |
| Eligibility verification | $ | $ | $ | $ |
| Appointment reminders | $ | $ | $ | $ |
| ePrescribing | $ | $ | $ | $ |
| OCR insurance card scanning | $ | $ | $ | $ |
| Telehealth visits | $ | $ | $ | $ |
MEDISOFT Perpetual License vs. Cloud Subscription: Which Actually Saves You More?
At first glance, MEDISOFT’s perpetual license looks like the obvious winner — pay once, own it forever. But that sticker price doesn’t include everything it takes to actually run the software day-to-day. MEDISOFT Cloud bundles those costs in, and Cloud pricing gets dramatically cheaper per user as your practice grows. Once you compare apples to apples, the right answer depends on your practice size — and the math often surprises people.
MEDISOFT Cloud Volume Pricing: The More Users, The Lower the Rate
Unlike perpetual licensing, MEDISOFT Cloud uses tiered volume pricing. The per-user rate starts at $235/month for a single user and drops steadily as you add users, bottoming out at $55/user for practices with 25–39 users. Larger practices and billing companies pay dramatically less per seat than small practices do.
| Number of Users/Logins | Cost Per User / Month | Total / Month | Annual Price (10% Discount!) |
|---|---|---|---|
| 1 user | $235 | $235/mo | |
| 2 users | $189 | $378/mo | |
| 3 users | $135 | $405/mo | |
| 4–5 users | $109 | 5 users = $545/mo | |
| 6–10 users | $89 | 10 users = $890/mo | |
| 11–20 users | $79 | 20 users = $1,580/mo | |
| 21–24 users | $65 | 24 users = $1,560/mo | |
| 25–39 users | $55 | 25 users = $1,375/mo | |
| 40+ users | Call for pricing | — | — |
Notice the pricing sweet spots: 25 users at $55/user actually costs less total per year than 20 users at $79/user. If you’re near a tier boundary, it may be worth growing into the next tier.
What MEDISOFT Cloud Actually Includes (and What It’s Worth)
Your monthly Cloud rate covers far more than hosted software. Here’s everything bundled in — and what each piece typically costs when purchased separately for server-based software:
| What Cloud Includes | Estimated Annual Cost (Server-Based) | Notes |
|---|---|---|
| Unlimited technical support & issue resolution | $600–1,200/year | Perpetual licenses do not include support. Ongoing support is required to resolve issues, apply updates, and maintain system performance. |
| Automatic software updates & version upgrades | $200–400/year | Updates must be managed manually with perpetual systems as payer rules and requirements change. |
| On-demand training academy access | $300–500/year | Self-paced training is typically purchased separately for staff onboarding and ongoing education. |
| Dedicated onboarding & 1:1 training (5 hours) | $500–750 value | Included in year one to ensure your team is fully set up and operational. |
| Automated backup & disaster recovery | $200–400/year | Perpetual systems require separate setup and management of backups to remain HIPAA-compliant. |
| Fully managed hosting & IT infrastructure | $500–2,000+/year | Required for multi-user perpetual environments, including server setup, maintenance, and IT oversight. |
| Secure access from anywhere (PC or Mac) | Not available on perpetual | Perpetual systems are typically Windows-only and limited to on-premise access. |
| Total bundled annual value | $1,800–5,250+/year | All services are included in your monthly cloud subscription. |
Standalone cost estimates are typical market ranges. Actual Microwize support plan pricing varies by practice size and service level.
When you stack it up, Cloud delivers roughly $1,800 to $5,250+ per year in bundled services on top of the software itself. That’s the honest comparison — not license price vs. subscription price, but total cost of ownership vs. total cost of ownership.
Frequently Asked Questions
How much does MEDISOFT cost?
MEDISOFT pricing starts at $675 for a one-time Basic license (single user) and goes up to $4,839 for Network Pro (multi-user perpetual).
MEDISOFT Cloud uses tiered volume pricing: $235/month for 1 user, $189/user for 2 users, $135/user for 3 users, $109/user for 4–5 users, $89/user for 6–10 users, $79/user for 11–20 users, $65/user for 21–24 users, and $55/user for 25–39 users.
Cloud pricing includes technical software support, unlimited training, annual software upgrades, and remote backup. A 10% discount is available for customers who choose annual billing.
Can Microwize help with medical billing as well as Medisoft software?
Yes. Microwize can provide Medisoft software for your in-house billing team or help manage your medical billing and revenue cycle. If your practice is struggling with claim submission, denials, payment follow-up, aging accounts receivable, or billing-staff shortages, our team can help you determine the right level of support.
Microwize can help practices explore supplemental or ongoing medical billing support. This may be useful when a biller leaves, claims begin falling behind, denials increase, or the practice needs additional help without going through a lengthy hiring and training process.
Does MEDISOFT Cloud get cheaper with more users?
Yes. MEDISOFT Cloud uses tiered volume pricing, so the per-user rate drops significantly as you add users. A single user pays $235/month, while larger practices pay as little as $55/user/month at the 25–39 user tier. This means a 25-user practice actually pays less total per year than a 20-user practice — a significant advantage for growing groups and billing companies. Perpetual licensing offers no equivalent volume discount.
Is MEDISOFT a one-time purchase or a subscription?
Both options are available. Basic, Advanced, and Network Pro are perpetual licenses — you pay once and own the software indefinitely. MEDISOFT Cloud is a monthly subscription with volume pricing. The right choice depends on your practice size, whether you need support included, and whether you prefer a capital expense or predictable monthly operating costs.
What's the difference between MEDISOFT Basic, Advanced, and Network Pro?
Basic ($675) is a single-user version with core billing, scheduling, and 20+ reports — ideal for solo providers with simple needs. Advanced ($1,749) adds remainder statements, multi-price fees, the online training academy, collection letters, KPI dashboards, and 100+ reports. Network Pro ($4,839) is the full multi-user version with everything in Advanced plus patient intake forms, iPad/iPhone superbills, mobile scheduling, EMR interface readiness, and multi-computer network access.
Does MEDISOFT pricing include support and upgrades?
MEDISOFT Cloud includes support, upgrades, the online training academy, one-on-one training, and remote backup in the monthly price. Perpetual licenses (Basic, Advanced, Network Pro) do NOT include support or upgrades — you’ll need an annual support plan through a Value-Added Reseller like Microwize to get technical help, training, and access to new releases. Plan on this as a recurring cost when budgeting for perpetual.
Is MEDISOFT Cloud worth it for a single user?
On paper, perpetual looks cheaper for a solo user — and in year one, it usually is. A basic license (~$675) plus support (~$600/year) and backup (~$200/year) totals around $1,475 upfront and ~$800/year after.
But that comparison leaves out what it actually takes to run the software long-term.
With MEDISOFT Cloud ($235/month / $2,820/year), everything is included — updates, upgrades, support, backup, and infrastructure — with no additional costs or maintenance required.
Perpetual, on the other hand, introduces ongoing responsibilities and hidden costs over time:
- Paid upgrades every few years
- Manual backups and disaster recovery planning
- IT maintenance and troubleshooting
- Limited remote access and device flexibility
Cloud eliminates all of that.
It also gives you:
- Access from anywhere, on any device
- Automatic updates and compliance without disruption
- Built-in security, backups, and reliability
Can I upgrade from Basic to Advanced or Network Pro later?
Yes. You typically pay the difference between your current license and the higher tier, though exact pricing depends on how long you’ve owned your current license and whether your support plan is active. Contact Microwize for a specific upgrade quote — we handle the license change and data migration so nothing is lost.
Are there any hidden fees with MEDISOFT?
No hidden fees, but there are add-ons most practices need: electronic claims submission, electronic statements, credit card processing integration, eligibility verification, appointment reminders, ePrescribing, OCR insurance card scanning, and telehealth. These are priced separately as optional modules. Perpetual users also need a support plan, and Network Pro users need adequate server hardware. Microwize provides itemized quotes up front.
Is there a free trial of MEDISOFT?
Yes. Microwize offers a free 14-day trial of MEDISOFT Cloud so you can test the full feature set before committing. During the trial, our team walks you through the software, answers questions, and helps you determine whether Cloud or a perpetual license fits your practice better.
What are the system requirements for MEDISOFT?
Perpetual versions (Basic, Advanced, Network Pro) require Windows 10 Professional or higher. Network Pro additionally needs a server or host computer with sufficient resources for multi-user access. MEDISOFT Cloud runs on Windows or macOS, so Mac-based practices should choose Cloud. iOS/iPadOS apps are available with Network Pro and Cloud for mobile scheduling and electronic superbills. Find all MEDISOFT system requirements here.
How many users can use MEDISOFT Network Pro?
Network Pro supports multiple simultaneous users on the same network with login security and permission levels. The practical limit depends on server hardware and network capacity, not a software cap. If you expect to grow beyond 5–10 concurrent users or want remote work, Cloud is typically more scalable — it supports unlimited users without server upgrades, and per-user pricing gets cheaper as you grow.
Is MEDISOFT HIPAA compliant?
Yes. All versions are HIPAA security ready with user-level permissions, audit logging, and secure data handling. MEDISOFT Cloud additionally provides HIPAA-compliant hosting, automatic remote backups, and disaster recovery — removing that infrastructure burden from your practice. Microwize can help configure the software and your policies to meet full HIPAA compliance.
What makes Microwize different from other MEDISOFT resellers?
Microwize has been a top CGM Value-Added Reseller for over 25 years. We specialize in MEDISOFT installation, training, data migration, and ongoing support, working with practices of every size — from solo providers to large billing companies. We’ll give you an honest recommendation on which MEDISOFT version fits your needs, even if it’s the lower-priced option.
Ready to Buy MEDISOFT? Get Started with Microwize
If you’re interested in purchasing MEDISOFT, Microwize can help you get started. We offer the best MEDISOFT pricing, training, and support to ensure that you’re ready to handle your medical billing. If you’re looking to make the complex processes of medical billing matter less, let us lighten your load.
You’ll enjoy the full benefits of a cloud-based medical billing system that is easy to develop and grow with as your practice evolves and grows, too. We provide MEDISOFT installations, implementation, training, and support—delivering exceptional value and customer service like we have been for over 25 years and counting. Get your first 14 days of MEDISOFT Cloud free today!